Record the observation without naming a cause
Describe what was observed, where and when, without assigning a cause from appearance alone. Use an existing plan reference and safe photographs if available. Do not enter an affected area, open materials or collect samples to improve the record. Follow the responsible site personnel's directions for access.
Keep the affected scope identifiable
Link the observation to the agreed removal item and note which question now needs resolution. Separate confirmed information from reports or assumptions. An unfamiliar layer, unexpected connection and visible structural concern can require different reviewers; calling all of them 'extra demolition' can obscure the real dependency.
Route the question to the right reviewer
Record who has been asked to assess the issue and which information they need. General demolition does not replace material assessment, engineering or qualified service work. The survey guide and structural coordination guide explain those separate conversations.
Track the response and scope decision
Keep the professional response and the resulting scope decision attached to the observation. Identify any conditions before affected work resumes and who confirms them. Do not use a photograph or this record as clearance. If the agreed removal changes, update the scope change record rather than silently expanding the original instruction.
Observation and response log
Copy these headings into your own working document and complete the rows for your property. The prompts are not findings or approval of work.
| Observation reference | Known / unknown | Reviewer and next decision |
|---|---|---|
| Location and date | Fill in | No diagnosis from appearance |
| Affected scope item | Fill in | Question routed to responsible party |
| Response and conditions | Fill in | Scope update and restart decision |
Keep your completed record private. Bring the relevant scope questions into the optional project planner or discuss them directly with Clearpath.