Identify who may admit the crew
The tenant arranging removal may not control the loading door, lift or out-of-hours security desk. Ask the building manager who authorises each part of the route. Put the work area and intended attendance in the request, while keeping keys, access codes and security procedures in a separate private exchange.
Make the check-in process practical
Confirm the arrival contact, required documentation and whether an escort or induction is part of the building's process. Ask when those arrangements become confirmed. A general contractor approval letter does not explain what happens at the door on the day. Avoid promising a start that depends on an unassigned building representative.
Keep occupied neighbours in the access plan
Discuss routes shared with other tenants and areas that must remain available. Have the responsible building personnel review the proposed arrangement. A commercial unit can be vacant while the surrounding building remains in use. Do not treat an unlocked corridor as permission to store debris or change circulation.
Close access without losing the scope record
Agree who signs out the crew, receives temporary credentials and reports any access issue. Keep that process separate from acceptance of the stripped space. Use the office asset schedule for ownership decisions and the commercial handover guide for the finished condition.
Questions to settle before the next step
Use this decision table with the people responsible for your property. Record the actual answers in your private project file.
| Decision | Question or evidence | Next action |
|---|---|---|
| Arrival | Who can authorise entry? | Private building contact |
| Route | Which shared spaces and escorts apply? | Building confirmation |
| Departure | Who receives credentials and closes access? | Separate from work acceptance |
Keep your completed record private. Bring the relevant scope questions into the optional project planner or discuss them directly with Clearpath.